Privacy Policy

1. Introduction

Equily ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HRMS platform and related services.

This policy complies with the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and other applicable Indian data protection laws.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Name, email address, phone number, and contact information
• Employee identification numbers and job-related information
• Payroll and financial information (salary, bank details, tax information)
• Attendance and leave records
• Performance evaluation data
• Training and development records
• Any other information you voluntarily provide

2.2 Sensitive Personal Data

In accordance with Indian law, we may collect sensitive personal data including:

• Biometric data (for attendance systems)
• Health information (medical certificates, insurance details)
• Financial information (salary, bank account details)
• Identity documents (Aadhaar, PAN, passport details)

3. How We Use Your Information

We use your personal information for the following purposes:

• Providing and maintaining our HRMS services
• Processing payroll and managing employee benefits
• Managing attendance and leave records
• Conducting performance evaluations
• Ensuring compliance with Indian labor laws and regulations
• Improving our services and developing new features
• Communicating with you about our services
• Protecting against fraud and ensuring security

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• To comply with legal obligations or court orders
• With trusted service providers who assist in our operations (under strict confidentiality agreements)
• In case of business transfers or mergers (with prior notice)
• To protect our rights, property, or safety, or that of our users

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption of data in transit and at rest
• Regular security audits and assessments
• Access controls and authentication mechanisms
• Secure data centers with physical security measures
• Employee training on data protection practices
• Incident response procedures for data breaches

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements.

Employee records are typically retained for 7 years after employment termination, as required by Indian labor laws.

7. Your Rights

Under Indian data protection laws, you have the following rights:

• Right to access your personal information
• Right to correct inaccurate or incomplete data
• Right to withdraw consent for data processing
• Right to request deletion of your data (subject to legal requirements)
• Right to data portability
• Right to file complaints with relevant authorities

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage patterns, and improve our services. You can control cookie settings through your browser preferences.

9. International Data Transfers

If we transfer your data outside India, we ensure appropriate safeguards are in place, including standard contractual clauses and adequacy decisions, in compliance with Indian data protection laws.

10. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last updated" date.

12. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us: